OFFICE OF THE SCHOOL REGISTRAR
The Registrar's Office is the central hub of academic and administrative services within the institution. We are dedicated to providing efficient and reliable support to students, faculty, and staff, ensuring the management, maintenance, and security of academic records while fostering a culture of educational excellence.
As a frontline office, the Registrar's Office projects as an image or impact which the institution wants to be known for in the larger community or society.
VISION
Office of the Registrar's Vision
To be a leading and innovative registrar's office that enables educational excellence through efficient, student-centered services, and cutting-edge technology. We aspire to be a trusted partner in fostering academic success, innovation, and transparency while preserving the highest standards of data security and ethical conduct.
MISSION
Office of the Registrar's Mission
To facilitate and enhance educational and administrative processes by providing efficient and accessible registrar services to students, faculty, and staff, while ensuring the integrity, security, and accuracy of academic records.
OBJECTIVES
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Preserve the integrity and confidentiality of students' records.
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Exercise individual responsibility for maintaining the highest standard of professional conduct towards the student, teachers, administrators, school staff, CHED, DepEd and TESDA.
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Maintain good relation with the public, specially the student clientele through courteous, friendly, punctual and accommodating service which is the primary concern of this office.
SERVICES OFFERED
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Records Management Service
It is the prime function of the Registrar's Office to upkeep the school curriculum records tantamount to school operation,
recognition and policy implementation and regulation includes permits, certifications, academic records, transcript of records, grade evaluation, diploma and others. -
Student Admission
It is also the responsibility of the Office to manage and regulate student admission that applies to regular, irregular, transferee, new and foreign students. It sets appropriate policies, regulations, guidelines and procedures that would guide every student to his/her official entry to school.
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Graduation Preparation and Supervision
This Office takes charge of finalization and approval of official candidates to be conferred to their respective degrees on the graduation ceremonies upon complying with the requirements set forth by the institution as stated in the existing provisions intended thereto. This office also organizes and manages deliberation meetings for both graduating students and those with honors.
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Issuance of Credentials
Being a Records Management Center, it is the task of this Office to attend to students' request for documents and credentials for transfer, graduation, employment and other purposes based on the need.
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Scheduling
This Office takes charge of crafting the institutional one calendar of activities and examinations. More so, it consolidates class schedules recommended and coordinated by the respective colleges brace and departments for posting purposes during enrolment.
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Curriculum Management
This Office, in collaboration with respective colleges and departments, works on, regulates, monitors and upkeeps curriculum program offerings and determines the course descriptions, codes, unit credits, prerequisite indicated in the prospectus, brochures and bulletin of information.
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Registration
This Office provides official class monitoring, admission and grading procedures. Moreover, it includes lists of graduates, current enrolees, drop-outs and even those with attrition cases.
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Assessment and Evaluation
This Office takes its part in the assessment and analysis of students' performance and grade rating.
POLICIES AND GUIDELINES
1. REQUIREMENTS FOR ENROLLMENT
NEW STUDENTS
1.1
Original and photocopy of report card (Form
138)
or its equivalent permanent record (Form
137)
1.2 Original and photocopy
of
certificate of good moral character duly
signed
by the principal
1.3 Three (3)
copies of 2×2 I.D. (passport size with name
tag)
1.4 Photocopy of
PSA
1.5 SF10 or equivalent
docs
1.6 2 long envelopes and 1
long hard
envelope
TRANSFEREES
1.7
Photocopy of birth
certificate
1.8 Photocopy
of
marriage certificate, if
married
1.9 Photocopy of
certificate of transfer / honorable
dismissal
1.10 Photocopy of
grades
from the school last attended for evaluation
purposes
1.11 Original
and
photocopy of certificate of good moral
character
duly signed by the
guidance director
1.12
Three
(3) copies of 2×2 I.D. (passport size with
name
tag)
1.13 2 long envelopes and
1
long hard
envelope
CROSS-ENROLLEES
1.14
Cross-registration permit from home
school
1.15 Three (3) copies
of
2×2 I.D. (passport size with name
tag)
1.16 2 long envelopes and
1
long hard envelope
2. ENROLLMENT PROCEDURES
NEW STUDENT AND TRANSFEREES
2.1 Secure and fill-out application form from the Guidance Office upon submission of the necessary requirements for admission.
2.2 Submit the photocopied credentials to the Guidance and Testing Office for the entrance examinations and interview.
2.3 Proceed to the Dean and the Department Head for an interview.
2.4 Proceed to the Registrar's Office for the issuance of the pre-registration form.
2.5 Fill-out the forms with the schedule of classes, then submit to the Registrar's Office for the encoding of subjects.
2.6 Present the official registration form to the Registrar's Office for the issuance of the admission slip.
2.7 Present the admission slip to the Office of the Student Affairs for the application of a school ID card.
OLD STUDENT
2.8 Secure clearance form from the Registrar's Office.
2.9 Proceed to the concerned departments and offices for clearance from all obligations.
2.10 Present the duly signed clearance to the Registrar's Office for the issuance of permit to enroll, pre-registration and registration forms.
2.11 Fill-out the forms with the schedule of classes, then submit to the Registrar's Office for the encoding of subjects.
2.12 Present the official registration form to the Registrar's Office for the issuance of the admission slip.
2.13 Present the admission slip to the Office of the Student Affairs for the validation of school ID card.
3. STUDENT LOAD AND SUBJECT SEQUENCE
3.1 The load and
sequence
of subjects shall be in accordance with the
approved curriculum for each program or
course
of study. Reasonable exemptions to this rule
may
be permitted, while taking into account the
best
interest of the student and the objectives
of
the educational
institution.
3.2 No
subject shall be taken unless the
pre-requisite
subjects have been taken and
passed.
3.3 Subject to the
discretion of school authorities, a
graduating
student shall be allowed an
additional subject load in excess of
the
regular load indicated in the
curriculum.
3.4 Upon discretion
of
school authorities, non-graduating students
shall be allowed an additional subject
load
of not more than three (3) academic units in
excess of the regular load if the purpose of
such overload is to make up for a previously
failed subject or to grant the student
regular
status upon passing the
subject.
3.5 Laboratory
subjects
that are paired with an academic subject can
be
taken during the same semester as the
academic
subject.
3.6 No student shall
be
allowed to enroll in the fourth year unless
the
student has already taken and passed the
mandatory courses such as Physical Education
(PE)) along requisite components.
OVERLOAD
A graduating student may be permitted, upon the
discretion of the school, an additional subject load of not more
than three (3)
subjects or nine (9) academic units in excess
of the normal load specified in the curriculum.
CROSS-ENROLLMENT POLICY
A student may be issued a permit to cross-enroll in
another school, provided that:
1.The subject is not offered or is no longer
offered in the home school usually as a result of changes or revision of
the
curriculum.
2. The subject is closed, dissolved, or in conflict with another subject
and the student is in his/her terminal term.
3. The subject is a back subject or a
pre-requisite subject.
Cross-Enrollment is granted under the
following conditions:
1. The course description of the subject taken in the host
school is similar with that the home school.
2. Students cannot cross-enroll in
more than one (1) school per term.
STUDENT LOAD AND SUBJECT SEQUENCE
1. The load and sequence of subjects shall be in
accordance with the approved curriculum for each program or course of
study. No subject may be taken unless the prerequisite subjects have
been taken and passed.
2. Subject to the discretion of school
authorities, a graduating student may be allowed an additional subject
load excess of the regular load indicated in the curriculum.
3.
Upon the discretion of school authorities, non-graduating students may
be allowed additional subject load of not more than three academic units
in excess of the regular load if the purpose of such overload is to make
up for a previously failed subject or to grant the student’s regular
status upon passing the subject.
4. Laboratory subjects that are
paired with an academic subject can be taken during the same semester as
the academic subject.
5. NO student shall be allowed to enroll in
4th year unless he/she has already taken and passed all PE and NSTP
subject components.
CHANGING, DROPPING, OR ADDING OF SUBJECT/S AFTER ENROLLMENT
1. Changing, dropping, or adding of subject/s after
enrollment is allowed only for valid
reasons.
Note: Changes in
schedules or subjects resulting in conflicts, opening of petitioned
subjects, failure in prerequisite subjects and other similar
reasons.
2. A student, who officially drops the subject with
justifiable reason before the midterm examinations, shall be given a
corresponding mark set by the school. This is not considered a failing
mark
3. A student who unofficially drops the subject shall be
given a failing mark.
4. A student is not allowed to drop a
subject after he/she has exceeded the allowable number of
absences.
FAILED grade due to excess absences is
given.
SHIFTING OF COURSE
For the purposes of evaluation, application to shifting of course should be filed at least TWO WEEKS before the enrollment. This may also be advised to any student upon inability to fulfill requirements and standards or failure to comply in his/her original course program.
LEAVE OF ABSENCE (LOA)
1. In meritorious cases, a student may petition not to
enroll for a specific semester by filing a LOA at the Registrar’s Office
approved by the Dean.
2. A student, who is officially under LOA,
is not allowed to enroll in any other degree/program in any
school.
3. A student may be granted a maximum of only two (2)
LOAs.
4. Filing of LOA shall be done only during the prescribed
period set by the school.
DISCONTINUANCE OF STUDIES
1.Voluntary petition by the student for the issuance of
certificate of eligibility to transfer.
2. Decision of the
college or school based on legal and reasonable ground/s to discontinue
studies and/or deny re-admission.
3. Withdrawal from enrollment
non-inclusion.
RE-ADMISSION
Students who intend to return to Limay Polytechnic College shall be classified as a returnee, subject to the re-admission policies and procedures of the school. Those who discontinued their studies in Polytechnic College and enrolled in another school shall be considered new students; otherwise, they are classified as old students.
REQUESTS
THIS SERVICE IS COMING SOON
THIS SERVICE IS COMING SOON
FOCAL PERSON
Ms. Marites A. Pacquing, MAED
College Registrar IV
Administrative Assistant V
Administrative Aide IV